(Left) Mr. Jermar Belen, Information Systems  Analyst,  checks the program interface during the development phase of the Online Attendance System.

(Right) Screen capture from the interface of the DENR MIMAROPA Online Attendance System using a web browser.

COVID-19 introduced dramatic changes in how workplaces operate, most notably forcing employees to work remotely and safely from home via telecommuting applications. Of course, it brought benefits and challenges to the office's administration. While the welfare of the employees is well taken care of, one of the added layers of complexity in work from the home setup is the tracking of their attendance and productivity.
To respond to this challenge, the DENR MIMAROPA Regional Office, through the cooperation of the Administrative Division - Personnel Section and innovation Planning and Management Division - Regional Information and Communication Technology Unit (RICTU), has developed a simple, self-service digital attendance system that allows DENR MIMAROPA employees to clock in and out via web browsers and mobile devices.
“Ang online attendance system ay isang monitoring tool in compliance with PRIME-HRM (Program to Institutionalize Meritocracy and Excellence in Human Resource Management) at nakakatulong sa ahensya para mas mapaigting ang serbisyong naibibigay sa taong-bayan”, said Ms. Marilyn R. Limpiada, the Chief of Planning and Management Division.
Limpiada mentioned that the system can be accessed anytime from anywhere at the convenience of the employee. “Natutulungan ng online attendance system ang mga empleyado na makapaglog ng attendance from any location, makapagrecord ng tasks and accomplishments based on the targets of each division, makapag-generate ng daily time record para sa work from home bago nadevelop ang system na ito dito sa region, nagpproduce ng daily work from home report ang bawat empleyado para marecord ang status ng accomplishments nila, and with the help of the system mas napadali at nabawasan ang oras na nacoconsume sa pagprint at pagpapapirma ng mga importanteng dokumento ang mga empleyado.”
With this digital solution, the office also reduces paper usage thus making it eco-friendly - “bukod sa pagiging efficient ng system sa pagconsume ng oras, as environmentalists, nagging malaking kontribusyon din ito para mabawasan ang napproduce na papel para sa work from home attendance,” added by Limpiada.
Innovations aside, the other Covid-19 related responses made by the regional office are as follows:
• The inoculation free anti-flu and pneumococcal vaccines to its employees.
• Coordination with the City of Manila - The Manila Health Department (MHD) for the anti-covid vaccination of all DENR employees, including EMB and MGB employees.
• Regular office disinfection
• Distribution of health kits from the Administrative Division - Regional Human Resource Development Service which contains vitamins to boost immunity and contribute to better physical health of the employees.
• Shuttle services are provided during Enhanced Community Quarantine (ECQ).###